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All Marketing Mail using the University’s Permit 183 must have the University of West Florida’s name and return address prominently placed on the outside and the correct indicia placed in the upper right corner of the mail piece. It normally consists of flyers, postcards, brochures, newsletters, booklets, advertising, circulars, catalogs, lightweight merchandise, and printed matter. Postal Service labor in presorting, addressing, posting, packaging and labeling of the mail. It is economical because the mailer (you) performs much of the U.S. Standard mail is a great way to reach a large number of people with your information at an economical rate. It must contain general information aimed at all who receive it, rather than personal messages intended for specific individuals. Marketing (Bulk) Mail consists of at least 200 pieces or 50 pounds of similar mail pieces weighing less than 16 ounces and with content that is not required to be mailed at the First Class Rate. What is Bulk Mail? What we commonly call “Bulk” mail is actually large volume Marketing Mail (formerly called Third Class Mail or Standard Mail) or Presorted First-Class Mail depending on the contents. Large volumes of Package Services Mail (formally called Fourth Class Mail or Standard Mail B, which includes Bound Printed Matter, Parcel Post, Library, and Media Mail) can also be mailed as discounted bulk-rate mail. For very large bulk mailings being deposited by vendors, departments should deposit a university or vendor check at the BMEU with the mailing for the exact amount of the postage charges and inform UWF Postal Services. Departments can coordinate with UWF Postal Services and may provide a check in advance of the mailing for the approximate amount of postage to insure enough money is available in the advanced deposit bulk account.
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Post Office Bulk Mail Entry Unit (BMEU) in Pensacola through a vendor, departments must coordinate with UWF Postal Services at 474-3211 or 474-2437 to insure adequate funds are available. Prior to submitting mail directly to the U.S. A sample must be provided to UWF Postal Services for filing with the Postage Statement for Postal Inspectors. Postal Service, bills departments for bulk mailings as required, and is responsible for monitoring all University bulk mailings for nonprofit qualification and the adherence to mailing standards. UWF Postal Services must review all bulk mailings, including those submitted by vendors, prior to submission to the U.S. UWF Postal Services establishes and maintains the University bulk mail Permit (Permit 183), budgets for and keeps sufficient funds in the advanced deposit permit account with the U.S.
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If you need advice or guidance please call UWF Postal Services at 474-3211.
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Some offices, departments and organizations, especially those with very large mailings in which automation and barcoding discounts can be taken, will use an off-‐campus printer, presort or mailing vendor to produce, prepare and submit their bulk mailings. Bulk mailings submitted to UWF Postal Services will be processed immediately after all First-Class Mail and Campus Mail, but in rare cases may take up to three days to process and submit to the U.S. UWF Postal Services can process and submit your properly prepared manual bulk mail free of charge or, your bulk mailings can be processed and submitted to the USPS by your off-campus Printer or Mail Service Provider for a fee. You have two options for bulk mail – Manual preparation and addressing by the department or, for larger discounts and less time and labor expense, using your Print vendor or Mail Service Provider to prepare, process and submit your mailing. Postal Service rules can cause your mailing to be reclassified to a higher rate or even to be rejected altogether. Failure to comply explicitly with the U.S. To qualify, bulk mail must meet certain standards, which are summarized below. These guidelines should help you to properly and efficiently prepare these mailings in a timely manner. Large and specialized mailings should be planned thoroughly in advance to be the most effective and to take advantage of significant discounts offered by the U.S.